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TheJourney Privacy Policy

Last updated: February 2026

1. Introduction

TheJourney (“TheJourney”, “we”, “our”, or “us”) is committed to protecting the privacy of students, universities, and partners who use our platform.

This Privacy Policy explains:

  • What personal data we collect

  • Why we collect it

  • How we use it

  • How we protect it

  • Your rights regarding your personal data

TheJourney is an educational and career development platform designed primarily for university students. Our current business model operates mainly in a B2B capacity with universities, and we may also collaborate with recruitment agencies and employers in the future.

2. What Personal Data We Collect

2.1 Primary Data We Collect

The main personal data we collect is:

Student email address

This email is used for:

  • Account registration

  • Login authentication

  • Platform communication

  • Notifications and updates

2.2 Additional Data (If Provided by User or University)

Depending on how the platform is used, we may also collect:

  • First and last name

  • University name

  • Academic major or program

  • Graduation year

  • Platform usage data (login activity, feature usage)

We do not collect sensitive personal data such as:

  • Health information

  • Biometric data

  • Financial information

  • Government ID numbers

Unless explicitly required and clearly communicated for a specific feature.

2.3 Data Collected Automatically

When you use TheJourney platform, we may automatically collect limited technical data such as:

  • IP address

  • Device type

  • Browser type

  • Log-in timestamps

  • Usage analytics

This data helps us:

  • Improve system performance

  • Detect security issues

  • Enhance user experience

3. How We Use Personal Data

3.1 To Provide the Platform

We use collected data to:

  • Create and manage student accounts

  • Allow login and authentication

  • Deliver educational and career-related features

  • Send essential platform notifications

3.2 To Work with Universities (B2B Model)

If your university partners with TheJourney:

  • We may provide aggregated, anonymized reports to university administrators.

  • Universities may view student participation statistics and engagement insights.

We do not sell individual student data.

3.3 Future Recruiter Integrations

In the future, TheJourney may integrate with recruiters, employers, or career partners.

Student data will only be shared if:

  • The student explicitly enables or authorizes the feature, or

  • The user clearly consents to sharing their data for career opportunities.

We will always clearly inform users before any data sharing occurs.

3.4 Communication

We may use your information to:

  • Send system-related notifications

  • Share important platform updates

  • Respond to user inquiries or support requests

We do not send unsolicited marketing emails without user consent.

4. Legal Basis for Processing

Depending on applicable laws, we process personal data based on:

  • User consent (when creating an account or using optional features)

  • Contractual necessity (to provide platform services)

  • Legitimate interest (security, analytics, service improvement)

  • Legal obligations (if required by law)

5. Data Sharing

We do not sell personal data.

We may share limited data with trusted service providers required to operate the platform, such as:

  • Cloud hosting providers

  • Email service providers

  • Analytics providers

  • Partner universities (in aggregated or anonymized form)

All third-party providers are contractually obligated to protect your data and use it only for the purposes specified by TheJourney.

5.4 AI Processing for Resume and Career Content Generation

Some features of TheJourney platform allow users to generate resumes, CV improvements, career summaries, or other career-related content using artificial intelligence.

To provide these features, certain user-provided information may be securely transmitted to a third-party AI service operated by OpenAI.

Third-Party AI Provider

OpenAI
https://openai.com

Purpose of Processing

The data is used solely to generate AI-powered career content such as:

  • Resume summaries

  • CV improvements

  • Professional profile descriptions

  • Career guidance responses

Data Sent to the AI Service

Only the information that the user explicitly enters or uploads for the feature may be transmitted. This may include:

  • First and last name (if included in resume content)

  • Education details (degree, major, university)

  • Skills

  • Work experience

  • Career interests

  • CV or resume text uploaded by the user

  • Any additional text entered for resume generation

No Data Collected Automatically

TheJourney does not automatically send personal data to the AI service. Data is transmitted only when the user chooses to use AI-powered features, such as resume or CV generation.

User Consent

Before using AI-powered features, users are informed that their submitted content may be sent to OpenAI to generate results. By using these features, the user consents to this processing.

Data Protection

OpenAI processes data in accordance with its own privacy and security standards. TheJourney ensures that any third-party service used for AI processing provides appropriate safeguards for protecting user data.

TheJourney does not use AI processing to build behavioral profiles, sell user data, or perform automated decision-making that affects user rights or opportunities.

6. International Data Transfers

If data is stored or processed outside your country, we ensure appropriate safeguards are in place to protect your personal data in accordance with applicable data protection laws.

7. Data Security

We take data security seriously and implement appropriate safeguards, including:

  • Secure hosting environments

  • Encryption where appropriate

  • Access control mechanisms

  • Regular system monitoring

  • Limited internal access to user data

However, no system can guarantee absolute security.

8. Data Retention

We retain personal data only for as long as necessary to:

  • Provide platform services

  • Fulfill contractual obligations with universities

  • Comply with legal requirements

If a student deletes their account, we will delete or anonymize personal data within a reasonable timeframe, unless we are legally required to retain certain information.

9. Your Rights

Depending on applicable laws, users may have the right to:

  • Access their personal data

  • Request correction of inaccurate data

  • Request deletion of their data

  • Restrict or object to processing

  • Withdraw consent at any time

  • Request data portability

To exercise these rights, contact us at:

privacy@thejourney.com

10. Cookies and Tracking

TheJourney may use cookies or similar technologies to:

  • Maintain login sessions

  • Improve platform performance

  • Analyze usage trends

Users can control cookie behavior through browser settings.

11. Changes to This Policy

We may update this Privacy Policy from time to time.

When updates occur:

  • The revised version will be published on our website

  • The “Last updated” date will be modified

Continued use of the platform after changes indicates acceptance of the updated policy.

12. Contact Us

If you have questions about this Privacy Policy or how we handle your data, please contact:

TheJourney
Email: privacy@thejourney.com

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